It is not commonly known that there is a proper way to write your apartment address. Writing a correct address is important, especially if you’re making a delivery or sending a mail. Although you might never have a problem in receiving mail, knowing the right format will ensure your future mails delivered in the right place.
For those who have never written one, figuring their apartment address might be confusing. Where to put one and what to write, for instance. However, if you know the elements needed, you can write a concise address in no time.
Here, you are going to learn how to write apartment address to minimalize mistakes during delivery. Once you figured out how to write one, writing an apartment address will no longer be a confusing task.
1. Begin with the Recipient’s Full Name
The first thing that should be noted is that you can’t send a mail without a recipient’s name. In writing your recipient’s name, always remember to use a full or legal name. A full or legal name ensures that the package will be delivered to the specifically designated person.
Moreover, under any circumstances, avoid putting the recipient’s nickname as the recipient’s name. Putting one’s nickname is not specific and might lead to a problem during delivery.
2. Write the Recipient’s Address
According to the United States Postal Service (USPS), a complete recipient’s address only consists of three lines, which are:
- Recipient’s Name
- Street, Building, and Apartment or Suite Number
- City, State, Country Name, and Postal Code
Identify your suite or apartment number by adding ‘#’, ‘Suite’ or ‘Apt.’ in front of the number. Moreover, the country name and postal code are compulsory if you’re sending a delivery overseas. Here’s an example:
- John Roe
- 123 Main Street, #230
- Oklahoma, USA 12345
Some often separate the apartment or suite number with the street and building name. According to USPS, this is the incorrect way of writing an apartment address. USPS uses an automated scanning system for mails; thus, it will be difficult to figure out your address if you’re writing in the wrong format. Therefore, always make sure that you are writing your complete apartment address in one line.
3. Include your Name and Address
Writing a return address is as important as writing the recipients. During any misfortune, your mail might be stuck and is forced to be sent back to you. Thus, putting a return address helps you to acquire your mail back and resend it.
4. Utilizing the Second Line
For most people, the second line doesn’t have any specific purpose. However, we can always use it on rare occasions.
The second line can be used for alternative addresses, “in care of” or C/O addresses if you’re designating the mail for a specific person or putting a specific instruction. Although using a USPS standard address is more than enough, you can always specify your apartment’s location on the second line for easier delivery.
5. Avoid Any Abbreviation of Name
Abbreviating “New York Street” to “NY St” or “New York Avenue” to “NY Ave” in your apartment address will increase the chance of mistake during delivery. It is better not to abbreviate any crucial elements such as city, street, or state name.
The only element you can abbreviate, or change is your apartment number, which can be substituted with either ‘#’, ‘Apt’, or ‘Suite’.
6. Always Recheck the Address
After the address is written, don’t forget to recheck it. Your writing must be neat and clear so that the delivery will go smoothly. Remember, a simple mistake such as misspelled words or numbers will result in the wrong delivery.
Writing an apartment address is hardly difficult if you know what to write and in what order to write it. Knowing how to write an apartment address is beneficial for both you, the system, and the carrier. A concise and clear address will help the carriers to avoid confusion and send it faster to the designated recipient.